Definitions:

For the purpose of this Code of Conduct, the Coos Bay School District defines and differentiates between “Co-Curricular” activities and “Extra-Curricular” Activities as follows:

Co-Curricular Activities:  Those that are an extension of a course or class and may earn credits toward graduation; examples are choir, band, and speech.

Extra-Curricular Activities:  Those that are outside the scope of a course/class and do not earn credits for graduation; examples are sports, cheerleading, dance team, and clubs.

This Code of Conduct is concerned only with those activities defined as “extra-curricular.”

The extra-curricular activities governed by this code of conduct are for students in grades 6-12 and are defined as those activities under the jurisdiction of the Oregon School Activities Association (OSAA) rules and regulations.  Some of these activities could be considered co-curricular as well as extra-curricular. 

Enforcement of the Code of Conduct

The rules contained within the code of conduct apply to students in grades 6-12.  The rules contained in this code of conduct are in effect for the entire time a student is participating in an activity within the current school year. The first meeting or practice in the current school year defines the beginning of the enforcement period for each activity.  The last meeting, practice, formal activity, or competition defines the end of the enforcement period for each activity.  In the case of year-long activities (band, choir, cheerleading, Dance and Drill team), the enforcement period is divided into the semester calendar schedule.   During the time a student is participating in an extra-curricular activity, the code of conduct is in effect 24 hours a day, 7 days a week.  The rules within the code of conduct are enforceable at all school and non-school activities and events.  Disciplinary consequences will carry over to the next activity the student participates in when the consequence(s) cannot be served within the current season of the activity.  Disciplinary consequences may include suspension of the student from a competition or event.  A competition is generally defined as any formally scheduled game, match or meet between other teams or schools.  Events include all formal performances or exhibitions by an extra-curricular group that occur outside the regular school day.

Guidelines for Administration of the Code of Conduct

•  Due Process

A student will be given the opportunity to respond to allegations he/she has violated a rule contained in the code of conduct.  When a school administrator has reasonable belief a student may have violated a rule the administrator is responsible for investigating the allegations.

•  Documentation

School administrators are required to provide written notification to the student and parents/guardian when it has been determined that the student has violated a rule within this code of conduct.  The notification will identify the rule that has been violated and the consequence given as a result of the violation.  Copies of the notification will be provided to the director or coach of the student.

Eligibility Requirements

The OSAA comprehensively defines student eligibility requirements for students in grades 9-12.  The Far West League middle school guidelines define student eligibility requirements for students in grades 7-8.  The guidelines listed within this code of conduct are general eligibility guidelines. More specific information can be obtained by consulting your school administrator or athletic director.

•  Age and Residence requirements

A student who becomes nineteen (19) before August 15 shall become ineligible for extra-curricular participation.  A student who becomes nineteen (19) on or after August 15 shall remain eligible for that entire school year.

Students must reside with a parent or legal guardian within the Coos Bay School District attendance boundaries in order to be eligible to participate in extra-curricular activities unless the student is eligible for an exemption as permitted by OSAA.  Refer to an administrator of athletic director for more information.

•  Medical and Health requirements

A pre-participation physical examination by a physician possessing an unrestricted license to practice medicine, a licensed physician assistant, a certified nurse practitioner, or a licensed chiropractic physician is required for students in grades 6-12 once within each two-year period in order for the student to be eligible to participate in athletics.

Students and a parent or legal guardian are required to sign the district “Assumption of Risk” form as a condition of participating in athletic activities.

Students are required to show proof of medical insurance as a condition of participating in athletic activities.

•  Academic Requirements

1)    Every high school student who participates in athletics MUST follow the OSAA guidelines.  Sunset Middle School athletes will follow the Farwest Middle School Standard Operating Procedures.

2)    Prior to the third week at the beginning of each semester the Marshfield High School and Sunset Middle School staff will receive a copy of all the athletes participating during the fall, winter or spring seasons.  Each staff member will format a list of the student athletes in their classes.   Staff will be notified of students who drop or are added to the athletic list throughout each semester.

3)    At the beginning of the third week of each semester  and every three weeks after through the end of the fall, winter and spring seasons, the Athletic Department will request staff to submit one of two things:

1.  List of student(s) who are receiving an “F” in their classes
   OR
2.  No students are failing at this time

4)    The athletic department will inform each head coach of the student/athletes who are receiving an “F” by 3:15 each Monday starting after the third week of each semester and every week after through the end of the season. It is the responsibility of each head coach to notify the student/athletes in their program if they are receiving an “F” and explain to them steps 5 and 6.    

5)    The student/athlete will be provided a one week probationary period before any consequences may be applied.  The one week probationary period will start on Monday of each week which is the day each head coach is informed by the athletic office. After the one week probationary period, Monday of the following week, consequences will be applied to any student/athlete who is still failing any class(es). Student/athlete will not be able to participate in a contest until all “F’s” are removed.  The student/athlete will be allowed to continue practicing during the time he/she are working on eligibility. 

6)    The student/athlete may be eligible to play in the next scheduled event after the one week probationary period if they show proof of passing the class(es).   The student/athletes will be responsible to submit a form with the teacher(s) signature indicating that they are passing the class.  The form must be approved by the athletic director, principal or athletic secretary during school hours only prior to the next contest.  School hours are defined as 8:00 AM to 3:00 PM.  The athletic director, principal or athletic secretary are the only authorization for approving eligibility. The students and head coach will be notified once the student/athletes show proof of passing all classes.

•  Attendance Requirements

Students are expected to comply with all attendance policies of the school district.

Students must make prior arrangements with school administrators if they plan to be absent from school for reasons that qualify as an excused absence on the day of a competition or event.  Any unexcused absences on the day of an event or competition will result in the student being ineligible to participate in that event or competition. 

Directors and coaches will establish rules for attendance for each activity they direct or coach.  Students are expected to comply with these rules that govern attendance at practices, rehearsals, and events.  Students that violate team or activity attendance rules are subject to disciplinary consequences as determined by the director or coach.

•  Transportation to and from Games/Activities

Students are required to ride to and from all events in district-provided transportation unless prior arrangements have been made with the director or coach.  Parents or guardians must authorize in writing to the coach or director any alternative travel arrangements to and from competitions and events.  The coach or director has the authority to accept or decline the written authorization when, in their judgment, the alternative travel plans jeopardize the safety or well being of the student.

School and Team Behavior Expectations 

Students given an out-of-school suspension for any reason are suspended from participation in the next-scheduled extra-curricular competition or event. 

Students are expected to obey all activity and team rules that are established by each director or coach.  Within the guidelines of this code of conduct and the policies governing student behavior of the school district, directors and coaches have the right and responsibility to discipline students for misconduct, up to and including exclusion from participation.

Alcohol, Marijuana, and Other Illegal Substances

The school district strictly prohibits any possession, use, delivery, and/or sale of alcohol, marijuana, and/or other illegal substances by students.  Students jeopardize their mental and physical health by engaging in substance abuse behaviors and are encouraged to seek professional counseling and assistance to address these behaviors.

Definitions

•  Alcohol:  includes, but is not limited to, beer, wine, wine coolers, and liquor. 
•  Marijuana:  includes, but is not limited to, any part of the marijuana plant or substance derived from marijuana and related paraphernalia. 
•  Other Illegal Substances:  include, but are not limited to, all drugs that cannot be legally purchased, unauthorized prescription and over-the-counter medications, performance-enhancing chemicals, and illegal inhalants.  Illegal drugs include, but are not limited to, cocaine, methamphetamines, heroin, anabolic steroids, and all drug-related paraphernalia. 

Consequences for Delivery and/or Sale of Alcohol, Marijuana, and Other Illegal Substances:

Students found guilty of delivering and/or selling any alcohol, marijuana, or other illegal substances will be dismissed from all extra-curricular activities for the remainder of the current season or activity period.

Consequences for Possession or Use of Alcohol or Marijuana:

Students found guilty of possessing or using alcohol or marijuana will be suspended from participation in competitions and events for two calendar weeks beginning with the next official event or competition.

A second violation for possessing or using alcohol or marijuana will result in the student being dismissed from all extra-curricular activities for the remainder of the current season or activity period.

Consequences for Possession or Use of Other Illegal Substances:

Students found guilty of possessing other illegal substances will be dismissed from all extra-curricular activities for the remainder of the current season or activity period.

Consequences for Student Participation in Events Where Individuals are Engaging in Breaking the Law by Possessing, Using, and/or Selling Alcohol, Marijuana, and/or Other Illegal Substances:

Students choosing to participate in extra-curricular activities are prohibited from knowingly attending or remaining at events where individuals are engaged in breaking the law by possessing, using, delivering, and/or selling alcohol, marijuana, and/or other illegal substances.  These events include, but are not limited to, parties and group gatherings.  It is the student’s responsibility to immediately remove himself/herself from the party or group gathering as soon as the student becomes aware that alcohol, marijuana, and/or other illegal substances are being possessed, used, delivered, or sold.  The district recognizes a student cannot be responsible for the misbehavior of other individuals; however, it is the student’s responsibility to avoid associating with individuals engaging in illegal activities.  Students found guilty of knowingly attending or remaining at such an event will be suspended from participating in the next scheduled competition or event.

Drug and alcohol Screening/Testing of Marshfield High School Students:

School Board policy JFCI-AR(2) requires students choosing to participate in athletics at Marshfield High School consent to participate in random drug testing program.  A separate consent form allowing random drug testing must be on file in the athletic director’s office in order for a student to be able to participate.

Tobacco

It is against the law for minors to be in possession of tobacco.  The school district strictly prohibits any possession, use, delivery, and/or sale of tobacco by students.  Students jeopardize their physical health by engaging in tobacco use and are encouraged to seek professional counseling and assistance.

Definition

Tobacco: includes, but is not limited to, lighted or unlighted cigarettes, cigars, pipes, bidis, clove cigarettes, and any other smoking product, and spit tobacco, also known as smokeless, dip, chew, and snuff, in any form.

Consequences for Possession, Use, Delivery, and/or Sale of Tobacco:

Students found guilty of possessing, using, delivering, and/or selling tobacco will be suspended from participation in competitions and events for one calendar week beginning with the next competition or event.

A second violation for possessing, using, delivering, and/or selling tobacco will result in the student being dismissed from all extra-curricular activities for the remainder of the current season or activity period.

Counseling:

Students who voluntarily request assistance from school officials with regard to an alcohol, tobacco, or substance abuse problem and who have not previously committed a related offense, shall not be subject to disciplinary consequences under this code of conduct, provided the athlete meets with the school counselor or other appropriate professional and willingly follows the rehabilitation recommendations set forth by that professional.

Communication Guidelines

The requirements set forth in this Code of Conduct must be shared with students and parents in order for compliance to be expected.  The following guidelines establish expectations of essential communication practices regarding the Code of Conduct.

School Responsibilities

• The Code of Conduct will be provided to each student and family at the time the student begins participation in an extra-curricular activity.
• The Code of Conduct will be printed in the district Student/Parent Guide.

Director/Coach Responsibilities

• At the beginning of each season or activity, the Code of Conduct will be reviewed and discussed by the director or coach with parents and the students participating in the activity.  The coach or director is responsible for scheduling a parent meeting to discuss this Code of Conduct each season.

Student Responsibilities

• Students must read the Code of Conduct prior to participating in the activity. Students are responsible for asking the director, coach, or a school administrator if they have questions about the content of the Code of Conduct.
• Students must sign the acknowledgement form and return it to the athletic department.

Parent or Guardian Responsibilities

• Parents or guardians are responsible for reading the Code of Conduct prior to allowing their son/daughter to participate.  Parents or guardians are responsible for asking the director, coach, or a school administrator if they have questions about the content of the Code of Conduct.
• Parents or guardians must sign the acknowledgement form and return it to the athletic department.

Due Process and Appeal

Students who are given disciplinary consequences under this Code of Conduct have the right to due process and appeal to the Superintendent as described in board policies JF/JFA, JG, and KL.

Coos Bay School District Extra-Curricular Code of Conduct 

Student & Parent/Guardian Acknowledgement Form

I acknowledge I will read the Code of Conduct and understand the guidelines and consequences set forth in the document.

           Student Name (Print):    _________________________________

           Student Signature:     ________________________________                                                                       

           Date:   _______________________                                                     

           Parent/Guardian Name (Print):    _______________________________                                                 

           Parent/Guardian Signature:       _______________________________                                                      

           Date:    ___________________                                                    

Please return this acknowledgement form to the athletic department prior to student participation.

 * * * * * * * * * * * * * * * * * * *

Photo Release

Coos Bay Schools’ may or may not (circle one) release my child’s photo to the news media in conjunction with activities/athletics.

           Parent or Guardian Signature:     _____________________________     
                                             

 Go to www.osaa.org for link to
School Sports Pre-Participation Examination Form

 Assumption of Risks Form